AnNa Data Harmonisation Workgroup presents work to e-MS on10 September 2013

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The AnNa Working group on Data Harmonisation presented its results to the e-MS Subgroup on Data Mapping.

 The objective of the task of the AnNa Working Group was to define the minimum requirements as building blocks to ensure the implementation of the Maritime Single Windows according to the Directive 2010/65/EU (for presentation at eMS Subgroup Data Mapping click).

The Working Group agreed on the following data harmonisation process:

In applying existing standards for implementing Directive 2010/65, it was considered essential that the Data Model:

  •  Has to be applicable for the implementation of National Maritime Single Windows in Europe (at the data element level as well as the message structure level). 
  • Compatibility with other established standards

The Data Model developed in the Working Group - fulfilling the 2010/65/EU requirements - proved to be applicability with the WCO Data Model. The major advantages being:

  • Flexibility for current and possible future needs on modification of the Data Model
  • Ability to apply in the intermodal transport (cross-bordered interconnectivity)
  • Extensibility for other domains

The main Results of the work executed by the AnNa working Group on Data Harmonisation are:

1. Minimum Set of Data Elements for the National Maritime Single Windows with harmonised Business Name, Business Definition, Message Format, and Reference Standard

- 224 Data Elements were captured for the analysis and reduced to 126 Data Elements to be harmonised.
- Classification of data elements:
    - Primary – Directly reported byreporting parties
    - Secondary – Derived from reported data elements or their combination
    - Reference – Obtained from existing reference databases

 2. Data Classes. 13 Classes are defined and constitute the basis for development of Data Model and Message Structure:

  • Port of Call and Voyage of the Vessel
  • Person
  • Ship Identification
  • Security
  • Health
  • Waste
  • Crew‘s Effects
  • Ship‘s Store
  • Document
  • Consignment
  • Reporting Party
  • Declaration
  • Transport equipment

 These Classes are not comparable to the data groups introduced by EMSA/DG MOVE since it serves different purpose.

3. Conceptual Data Model. This establishes:

  • The relationship definition among data classes
  •  Extensibility of additional data classes for future development on further domains in the National Maritime Single Windows

4. Introduction of "Visit ID". 

  •  Visit ID = Unique reference for all declarations of the visit of a ship in a port.
  • Visit ID is an additional data element for the implement National Maritime Single Windows on the European Level to enable exchanges of data across European countries and to avoid duplication of reporting
  • "Visit ID“ not equal to “Call ID“
  • By applying this data elements, all reporting parties have to use this as reference identifier.
  • The introduction of this Visit ID“ could have a great impact to the current business practice in many Member States as the state of the art is not equal.
  • In the AnNa Master Plan 2015 the idea of introduction of this data element is briefly described. However, the impact analysis has to be additionally conducted by each Member State to idenfiy the areas of actions. 

5. Proposal on a Message Structure 

  • A draft version is finished
  •  The Messages are defined per type of declaration in each phase of ship visit (arrival, staying in port, departure)

6. Recommendation on Business Rule Repository

 1. Objectives of Business Rule Repository:

  • To harmonise the implementation of the National Maritime Single Window

  • To make a large numbers of applied business rules managable by classifiying these rules

  • To translate them as a basis for developing technical specification

2. Structure of Business Rule Repository developed:

  •  BR-ID (Business Rule ID); Name; Short Description; Type of Rule (System Logic, Process Logic); Involved Stakeholder; Argumentation for the Rule (why we do include this rule); Applied for (which data elemen(s)), Remarks

Next steps:

  •  Feedback from AnNa Consortium Partners, Observers and Stakeholders (End of September 2013)
  •  Finalisation of Results with in AnNa (Beginning of October 2013)
  • Approval of the Results in AnNa Consortium Meeting (21 November 2013)