Final steps - AnNa reporting to INEA

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The 14 partners of the AnNa project are preparing a final report to be disseminated to INEA. The procedure is explained hereunder. 

THE PROCEDURE FOR SENDING IN A COMPLETE ANNA FINAL REPORT TO INEA :

The Final Report consists of two parts, namely:

Part 1: The Final Financial Statement (FFS), consisting of sections 1 - 3

Part 2: The Final Technical Report (FTR), consisting of sections 4 – 8

As a multi-beneficiary TEN-T Action, the AnNa project is required to submit a Consolidated report. This action is coordinated by the AnNa project coordinator. The submission should be done in two identical paper copies as well as in electronic form.

In order to make the Consolidated report each beneficiary has been requested by the Coordinator to provide a national FFS and national FTR.

Consolidated FFS:

  • The national FFS, covering sections 1 – 3, should be signed and stamped on sheet 1 by the respective beneficiary (note this is the same organisation/function/etc. that signed the original proposal in form A2.2)
  • For the non-Euro partners the FFS should be submitted in their national currency (UK, SE, BG & RO)
  • All of the national FFS’s will be incorporated into one excel file (Consolidated FFS) by the Coordinator (the non-Euro countries will be converted into Euros by the Coordinator using the rate given by the partner).
  • The Consolidated FFS will be signed by the Coordinator
  • The individual (signed) national FFS’s will be provided to INEA in the Annexes

Consolidated FTR:

  • The Coordinator drafts the general text on the progress, achievements etc. of the Action in terms of the delivery of the milestone reports
  • The national FTRs (covering sections 4 -7) are submitted by the partners to the project coordinator, containing as a minimum details on achievements, deviations, lessons learnt etc. as well as the 2 requested annexes (meetings and documents). Special care is to be taken for Activities where the partner has deviated from the original planning, budget (more or less) and/or scope – ensuring that there is sufficient justification for deviations and appraisal of impact
  • The national FTR can be signed and stamped in section 8 if so required for your own (internal) audit procedures etc.
  • The Coordinator will complete the Consolidated FTR with the final (consolidated) financial figures and incorporate all pertinent information from the national FTRs in order to justify/explain any deviations and/or appraisal of impact
  • The Consolidated FTR will be sent to all partners where after section 8 should be signed and stamped by each partner.
  • The national FTRs will be provided to INEA in the (electronic) Annexes.

Submission:

  • The Coordinator will send two complete paper versions of the consolidated FFS and FTR (with signatures) to the Commission
  • The Coordinator will create and send an electronic version of all documents (consolidated and “national” FFSs & FTRs, Milestone deliverables, other docs, etc.) to the Commission
In summary there are two signing moments to be completed by all partners, but two.  Copies of each should be sent to the Coordinator:
Roeland van Bockel
Niersenseweg 8
8076 PW Vierhouten
The Netherlands
 

Overview signatures and stamps

COUNTRY

SIGNATURE AND STAMP CHAPTER 1 (FFS)

SIGNATURE AND STAMP CHAPTER 8 (FTR)

NL

Ministry of Infrastructure and the Environment (Kingdom of The Netherlands)

Ministry of Infrastructure and the Environment (Kingdom of The Netherlands)

UK

Department for Transport

NOBODY - Does not need to be signed (Ministry is the same as implementing body)

BE

Flemish Government (Kingdom of Belgium)

Flemish Government (Kingdom of Belgium)

BG

Bulgarian Ministry of Transport, Information Technology and Communications

Bulgarian Ministry of Transport, Information Technology and Communications

SE

Ministry of Enterprise, Energy and Communications (Kingdom of Sweden)

Ministry of Enterprise, Energy and Communications (Kingdom of Sweden)

GR

Ministry of Economy, Infrastructure, Shipping and Tourism

Ministry of Economy, Infrastructure, Shipping and Tourism

LV

Ministry of Defense of the Republic of Latvia

Ministry of Defense of the Republic of Latvia

FR

Ministère de l'Ecologie, du Développement Durable et de l'Energie - Direction Générale des Infrastructures, des Transports et de la Mer

NOBODY - Does not need to be signed (Ministry is the same as implementing body)

IT

Ministero delle Infrastrutture e dei Trasporti – Direzione Generale per il trasporto marittimo e le vie d’acqua interne

Ministero delle Infrastrutture e dei Trasporti – Direzione Generale per il trasporto marittimo e le vie d’acqua interne

ES

Puertos del Estado (Spain Ministry of Public Works and Transport)

Ministry of Public Works and Transport (Ministerio de Fomento)

PT

Instituto da Mobilidade e dos Transportes, I.P. (IMT)

Ministério da Economia e do Emprego

SI

Ministry of Infrastructure, Slovenian Maritime Administration

Ministry of Infrastructure

RO

Romanian Naval Authority

Ministry of Transport

CY

Cyprus Ports Authority

Ministry of Communications and Works