Activity 1 - Masterplan 2015

Objective

The aim was to develop the framework Master Plan – also in close cooperation with the European Commission services - outlining the short and medium-term actions required to ensure a harmonised implementation of the national Maritime Single Window solutions, further elaborate on specific aspects concerning the functional and technical specifications as well as legal, organisational and operational aspects, and result in an Implementation Plan June 2015 outlining the final blueprint for cooperation between participating countries in implementing the Maritime Single Windows.

Activity 1 comprised of 3 sub-activities:

SuAc1.1: Functional and Technical Requirements 

SuAc1.2: Interim Master Plan 2015

SuAc1.3: Master Plan 2015

The following actions were foreseen and have been executed:

  1.  Establish consensus amongst the participating countries, in consultation with the EC, on the data requirements (data sets) required to implement the EU Directive 2010/65/EU (establishing validation criteria)
  2. Realise an inventory of key characteristics of (existing and proposed) “national” Maritime Single Window solutions per individual EU Member State (and participating neighbouring country), including an inventory of (existing and proposed) links to other systems (e.g. SSN, Customs). This is a concerted action with the EC Roadmap to implement Directive 2010/65/EU.
  3.  Form consensus on “interpretation” among the participating countries, preferably with all EU Member States and the EC, and set out the future scope of cooperation in order to meet the considerations and requirements as set out in the Directive 2010/65/EU with respect to “multilateral” harmonisation and standardisation, ultimately to secure the wider goals of the Maritime Single Window;
  4.  Setting out the status and actions to be undertaken to ensure the implementation of the minimum requirements of the Directive by 1st June 2015
  5. Identify particular issues requiring additional attention (e.g. legal, organisational, technical, …) that should be addressed through further study and/or pilot actions;
  6.  Identify areas of common development beyond the minimum requirements as set out in the Reporting Formalities Directive in support of further harmonisation efforts post 1st June 2015 (to be further elaborated in the second half of the Action for inclusion in an eventual Master Plan “Extended Collaboration”);
  7.  Develop a roadmap setting out the short- (2012-2013) and medium-term (2013-2015) steps to implementation and detailed work programmes for the specific issues/activities as required
  8. Identify topics and clusters benefitting further elaboration regarding cooperation and eventual harmonisation for the long-term (2016-2020);
  9.  Evaluation criteria for national deployment
  10. Establish a risk assessment method concerning European interconnectivity;
  11.  Establish a method to determine the possible benefit for public investments in Maritime Single Window development
  12. Establish a platform whereby the significant positions and contributions of EC DG(s), agency(ies) and expert groups (e.g. DGMOVE, EMSA and eMS) and other stakeholders can be represented in the interest of harmonisation and national deployment plans.

Tasks to be executed:

Following is a brief outline of the sub-activities that were to be conducted to achieve the objectives stated above. Further elaboration is provided in the separate sub-activity descriptions.

SuAc1.1 Functional and Technical Requirements

The aims was to:

  •  Define the requirements to be fulfilled to ensure the implementation of the minimum Maritime Single Window (MSW) features (sub activity 1.2).
  •  Develop agreed functional and technical specifications for such requirements.

This sub-activity has been co-ordinated with the work of the expert group on maritime administrative simplification and electronic information services (the "eMS" group) and had as a result:

  •  Outline of minimum requirements (Functional and Technical Requirements, legal Operational and Organisational issues).

The results have been incorporated into the report covering Milestone 3.

SuAc1.2 Interim Master Plan 2015

The aims were to:

  •  Reach a consensus within ANNA’s beneficiaries and Institutional Stakeholders on the minimum necessary MSW features necessary in order for all participating countries have the basic capability to receive and exchange data in a harmonised manner where necessary and achievable within the available timeframe until implementation of Dir. 2010/65/EU.
  •  Deliver the Interim Master Plan 2015 specifying the agreed actions to be carried out so as to implement Dir. 2010/65/EU including the related schedule and responsibilities.

The result of the sub-activity were:

  • Minimum MSW features and capabilities (Technical interim report to be discussed with Institutional Stakeholders);
  • Technical Background (Technical report providing background and justification);
  • Interim Master Plan 2015 (Technical document).

The results have been incorporated into the report covering Milestone 5.

Further, the results have been based on the results of consultation with institutional Stakeholders (connection with Activity 4) and where necessary issues raised have been deferred to SuAc 1.3 within the studies defined in the Interim Master Plan 2015

SuAc1.3 Master Plan 2015

The aim was to provide recommendations for final implementation of the MSW in the various EU Member States and where (direct) data exchange between EU Member States, and possibly EU neighbouring countries, is required. Therefore the interim Master Plan 2015 has been reviewed based on the results of the pilots and obtained insights from the consultation processes. The functional and the technical specifications have been presented to the e-MS group on 27 October, after validation by the AnNa Project Board on 13 October 2015 before final validation by the AnNa Consortium Meeting on 28 October 2015.

The result of the sub-activity are the Master Plan 2015 incorporating:

  •  The assessed results of the pilots (best practice and/or lessons learnt from each pilot (Activity 2).
  •  The input provided with the various stakeholders within the project (activities 4 and 5).

The results have been incorporated into the report covering Milestone 12.